Best Online Recruiting Software 2023

Acquiring suitable personnel for your company is a complicated endeavor. It entails multiple phases that necessitate quickness and effectiveness in locating the ideal applicants before they are claimed by another business.

With a plethora of recruiting software options available, choosing the right one while managing a heavy workload can be a challenge. To make things easier, we have compiled a list of the top 10 best recruiting software that cater to talent acquisition teams. Our list includes brief descriptions of their key features and how they can improve your recruitment process.

Considering all the variables at play, the determining factor is what our pinch points are and where we need the most assistance. Our goal is to support talent and recruitment professionals on their journey to working more effectively, strategically, and successfully.

Choosing the Optimal Recruitment Software: Our Approach

You may be curious about the standards we utilized to determine the finest recruiting software for this list. To form our list of possibilities, we scrutinized and compared the features of various well-known recruitment software programs. We then utilized our established selection criteria to compare each platform with one another.

We further refined our list by putting ourselves back in our old recruiting roles. This aided us in remembering all the crucial aspects that were useful in the past when we were responsible for hiring a large number of candidates.

If you have general queries regarding the functioning of recruiting software, we suggest that you go through our Frequently Asked Questions section. Alternatively, if you are specifically looking for software summaries, you can directly proceed to that section.

Selection criteria of Online Recruiting Software:

Here's a brief overview of the key selection criteria that We employed to create our list of the top recruitment software for this article.

We aim for a user-friendly UI and UX experience:

We won't have to waste time on inefficient software when we're focused on finding the best candidates. Instead, we need recruitment software that has a user-friendly interface that streamlines the entire recruitment process. The ideal interface should have visual pipelines, color coding, or other visual indicators to easily understand the status of candidates. These simple features allow us to quickly analyze the candidate information without having to open each record individually.

We believe that having solid UI features significantly contributes to creating a positive user experience (UX). It's important to invest in software that will enhance your daily interactions and eliminate frustration. That's why our choices below all have excellent scores for both UI and UX usability. You'll be able to easily access the information you need without excessive clicking or scrolling.

Workflow Automation:

If you work as a full-time recruiter, you're aware that several aspects of your daily work can be repetitive and draining. This is where recruitment software that has workflow automations can be of great benefit and assist you in working more productively. These automations usually include features such as sending mass personalized emails, organizing interviews, and monitoring unfinished tasks. These tools are particularly useful for teams that require a high number of hires, as they will significantly reduce the amount of time you spend on these tasks.

Links that directly lead to job boards:

Time is valuable, so we prioritize using time-saving automations. In terms of recruiting software, a major time-saving feature is the ability to automatically integrate with job posting websites. We don't want to spend hours copying and pasting the same job listing to multiple job boards, so let the software handle that for us through its automatic job board integrations. And, we have control over which job boards to include or exclude.

Mobile-friendly features:

We need to take into account the accessibility of a recruiting system on mobile devices, particularly if we're targeting candidates in an industry where workers are frequently mobile or without a desk. We require a contemporary recruiting software system that is easily accessible through mobile apps for Android and iOS. Some key features to look for include the capacity to communicate directly with candidates through text messages and the possibility of sending mobile-friendly interview packets to candidates on the move. Offering mobile-friendly job postings and skill assessments will also hasten candidate responses and allow us to zero in on the top candidates more promptly.

Integrations:

We selected recruitment software that offers native integrations with many popular software systems, as these integrations will improve our overall productivity and help us work more efficiently. Some key integrations to look for include email providers, digital calendars, human resources information systems (HRIS), skill assessment platforms, and background checking software.

Online Recruiting Software Pricing:

As a team, we aim to select software that has transparent pricing models. Although most of the listed systems do offer basic pricing information, some require a specific request. Despite this, by visiting the pricing pages on their websites, we can still have a clear understanding of what features are included and not included in their software packages.

Another critical aspect to consider is if the recruiting software offers a free trial or demo. Believing in the importance of trying out software before committing to a contract, we have included information on the availability of free trials or demos for each listing below.

We may receive a commission when you follow the links on our website - discover more about our efforts to maintain transparency.

Summaries of the Top 10 Recruitment Tools

Below you will discover concise descriptions of the top online recruitment software systems, which include our reasons for choosing them, their distinctive qualities, any software interactions, and cost information. We have also included illustrations to provide a visual representation of their user interface.

Trakstar




Trakstar offers a range of cutting-edge solutions aimed at simplifying the workforce management process for medium-sized to large businesses in a variety of sectors. One of its key software offerings, Trakstar Hire, is specifically crafted to streamline the entire hiring process for small to medium-sized businesses, recruitment teams, and agencies.

Why We Chose Trakstar: This tool streamlines the hiring process into just three crucial steps, resulting in a more efficient and effective outcome. By establishing a professional career website with personalized branding, we can attract the ideal candidates. Additionally, by posting job openings on multiple job boards and implementing a referral system, both current employees and external recruiting agencies can easily refer talented individuals.

The web-based ATS handles all aspects of candidate screening and resume evaluation, as well as maintaining records of potential candidates for us.

Trakstar Features and Integrations:

Features: Trakstar is a software solution that provides a range of standout features such as applicant tracking, candidate sourcing, interview scheduling, offer management, and management of career sites. It also offers the ability to collaborate on hiring and report data.

Integration: Integrations are currently unavailable.

What we found particularly appealing about Trakstar is the feature of collaborative hiring. It allows for customization of interview processes to include involvement from other members of the team and different departments at specific stages.


Pinpoint




Pinpoint is a system specifically created for internal human resources departments and talent acquisition teams, rather than being intended for use by external recruitment agencies.

Why we chose Pinpoint: Pinpoint offers a potent solution that is user-friendly with a simple and intuitive design. We, as recruiters and hiring managers, were able to start using the software immediately and if needed, we could easily request assistance from their customer support team.

Pinpoints Features and Integrations:

Features: Pinpoint's recruitment software offers a comprehensive solution for HR departments, including key features like multi-posting to job boards, advertising on social media, a custom careers website, and a customizable employee onboarding process. Security is also a top priority, with single sign-on, two-factor authentication, and tools to meet local data protection regulations such as the GDPR and CCPA. 

Additionally, the software includes blind screening to minimize bias in the hiring process, candidate scorecards to provide quick and objective feedback from hiring managers, and a set of reporting tools that includes a custom report builder.

Integrations: Pinpoint seamlessly integrates with many other platforms, and through its Zapier connection, it can connect with more than 3,000 additional tools.

Pinpoint pricing:

The pricing for Pinpoint begins at $600 per annum when paid monthly. The company offers a complimentary tailored demonstration and an instantly accessible demo video. Pinpoint integrates seamlessly with hundreds of platforms and has the capability to integrate with over 3,000 tools through its Zapier integration.


ClearCompany



ClearCompany's user-friendly recruiting technology has been created to provide hiring teams with the resources they require to quickly find and recruit the suitable individuals. Their software has allowed numerous businesses to locate, examine, employ, and bring on top-performing talent, maintain employee engagement, and utilize strategic insights to maintain their recruitment efforts competitively.

Why we picked ClearCompany: We selected ClearCompany due to the fact that their software provides more than just recruiting tools. They have additional modules for complementary processes like employee onboarding, and modules for Workforce Planning & Analytics, Performance Management, and Employee Engagement, making it a comprehensive HR software solution.

ClearCompany is ideal for companies located in the United States and Canada.

ClearCompany Features and Integrations:

Features: The comprehensive recruitment platform has several key features, including sourcing candidates, building talent pools, and conducting automated screening and grading. Additionally, the platform has EEO/OFCCP compliance reporting to ensure that hiring practices comply with legal requirements. The platform also offers mobile and text-friendly tools like Mobile Apply, Text-to-Apply, and bulk texting, which improve the candidate experience and allow recruiters to easily manage communications from anywhere.

Integrations: ClearCompany has compatibility with more than 100 software applications for evaluating skills, conducting background checks, managing schedules, posting job openings, managing payroll and benefits, and allowing for single sign-on access.

ClearCompany Pricing:

The cost information for ClearCompany can be obtained by making a request. Additionally, a free demonstration can also be requested.


monday.com




monday.com is an adaptable work platform that enables you to create an overview monitoring system for any process or workflow through customized visual interfaces. For the purpose of recruitment, HR managers can utilize the pre-made templates to construct a recruitment tool that is specifically designed to meet their team's individual requirements.

Why We Chose monday.com: Due to the fact that nearly every feature of the platform can be tailored to the user's needs, we have control over how the platform meets our requirements. With the ability to create automations without coding, HR managers can significantly reduce the time and effort spent on manual tasks. Instead of manually updating statuses and sending out email notifications, these processes can now be automated through the platform.

monday.com features and integrations:

Features: The platform offers a variety of features including a large selection of templates specifically designed for HR, the ability to add over 20 columns using drag-and-drop functionality, integration with hundreds of third-party applications, and customizable widgets. Additionally, the in-app updates keep all comments in one place, reducing the time and effort required to search through multiple email threads.

Integrations: On monday.com, you can easily connect with over 40 popular tools such as Adobe Creative Cloud, Dropbox, Google Calendar, LinkedIn, OneDrive, Outlook, Microsoft Teams, Slack, and Zoom, as they offer native integration. If you want to connect with a tool that doesn't have a pre-existing integration, you can use their API. Alternatively, if you want to connect with even more software, you can do so by linking a paid Zapier account.

monday.com pricing:

monday.com has a free version for two users, but the full potential of their platform can be achieved with paid plans that start at $11 per user per month. The paid plans include added features such as automations, integrations, multi-source dashboards, and guest account access. There is also a 14-day free trial available for the paid plans.


Recruitee


Recruitee is a powerful, budget-friendly, and adaptable online recruitment tool that reduces the time it takes to hire by offering an integrated applicant tracking system. It provides methods for finding candidates, conducting interviews, making hires, and analyzing data to prevent any inefficiencies or obstacles in the recruitment process.

Why Recruitee was chosen: Recruitee allows you to establish a recruitment team and assign roles based on permissions for a more cooperative approach. The extensive visibility options provide the ability to conceal confidential information such as salaries and personal comments.

Recruitee Features and Integrations:

Features: The CareersHub is able to be tailored to your needs, and the system offers the ability to post multiple job listings and create intelligent job campaigns. It also includes tools for sourcing and referrals, evaluations and interviews (either integrated or standalone), electronic signatures and an electronic onboarding process. All of these features are supported by compliance with the GDPR regulations and automated tools.

Integrations: Recruitee has the ability to work seamlessly with a variety of other HR tools including HoorayHR, inHire, Merge, Booston, Rectxt, Orgnostic, HRMforce, Diversely, Hireflix, Thrive, Platypus, HireEZ, Evali, Testgorrila, Joonko, Canvass, Gusto, KiwiHR, Tableau, SAP, DocuSign, HelloSign, Slack, Zoom, Bob, Gmail, Outlook, and more.

Recruitee Pricing:

Recruitee has a monthly cost of $109 for 5 job openings and provides an 18-day complimentary trial period along with a free demonstration.


Manatal


Manatal is a highly regarded recruitment and applicant tracking system that integrates with numerous job posting platforms, both paid and free, across 90 nations. The software boasts advanced capabilities, such as AI and machine learning, making it a top choice for many organizations.

Why We Chose Manatal: Manatal provides cutting-edge social media recruitment tools including a Chrome extension that allows you to import LinkedIn profiles and share job posts directly from your career page on popular platforms like Facebook, WhatsApp, Wechat, and Line. Additionally, their user interface is user-friendly and requires minimal training, allowing us to start utilizing their system efficiently and quickly.

Manatal Features and Integrations:

Features: The system offers advanced candidate sourcing capabilities, along with AI-generated suggestions. You can also customize the career pages with a built-in application form, and utilize project management features like task monitoring and teamwork support. To avoid duplication, the system has a duplicate detection feature and the option to merge profiles for when you receive the same application from different sources.

Integrations: Manatal works seamlessly with various platforms including Outlook, Office 365, G Suite, Gmail, Facebook, LinkedIn, WhatsApp, Wechat, and Line. If you subscribe to their custom plan, you can also access Zapier integration and API access.

Manatal Pricing:

The cost of using Manatal begins at $15 per person each month, with payments being made once a year. Additionally, they provide a 14-day complimentary trial and a demonstration at no cost.


Zoho Recruit


The Zoho suite of tools is utilized by over 60 million people worldwide, including companies such as Amazon, Netflix, Facebook, KPMG, and HP. Zoho Recruit is their solution for recruitment management for corporations, staffing firms, and temporary workforces.

Why we chose Zoho Recruit: We decided to go with this recruitment agency tool because they provide a wide range of customization options and integrations that allow us to enhance the services we offer to our clients. Furthermore, they have specific staffing tools for temporary workers, such as a jobs vs. temps report, flexible timesheet approvals, and in-depth scheduling calendars.

Zoho Recruit Features and Integrations:

Features: This platform provides several key features, including the capability to post job openings to several job boards at once, automation of work processes, analytical tools for recruitment, round-the-clock customer support, and a text parser that helps to standardize the format of resumes within the organization.

The assessments provided by Zoho Recruit are excellent tools for evaluating the abilities of potential hires. However, it would be more convenient if they could be replicated without the need for manual copying and pasting. It would also be useful to have the option to track the amount of time taken by candidates to complete the assessments.

Integrations: Zoho Recruit works seamlessly with 45 other Zoho tools that cater to different departments such as CRM, finance, marketing, and IT. It also has integrations with external applications like Slack, G-Suite, Outlook, Mailchimp, LinkedIn, Facebook, Twitter, and many more. With a paid Zapier plan, you can benefit from access to hundreds of additional integrations.

Zoho Recruit Pricing:

The cost of using Zoho Recruit begins at $30 per user per month for a maximum of 100 job postings that are actively posted. The company provides a complimentary 15-day trial, a demo that is free of charge, and a permanent free basic plan which encompasses managing candidates, emailing, connecting to job boards, and scheduling interviews.


Workable



Workable, established in 2012, has gained over 27,000 users who utilize its recruiting software for sourcing candidates, evaluating applicants, and streamlining HR processes. Some of its well-known customers include Forbes, Soho House, Sephora, and Joey Restaurants.

Why we chose Workable: As a small business or start-up, Workable is an excellent choice for our recruitment needs. Instead of charging us per user or per month, they charge per job posting, which allows us to save money if it takes us a few months to find the right candidate. Furthermore, they offer a free job posting on over 200 job boards, which might be all we need for our hiring needs.

Workable Features and Integrations:

Features: The features of the platform include a convenient mobile application, a vast collection of hiring templates, and the capability to conduct video interviews. It also has integrated tools to oversee employee referrals, identify and recruit a diverse pool of candidates, and reduce unconscious biases by anonymously evaluating candidates.

Workable necessitates the inclusion of information regarding the location in job requisition forms, and problems may arise if your company operates solely remotely (without a physical presence). Additionally, the requisition forms could benefit from greater customization options to better accommodate various types of hiring needs.

Integrations: Workable seamlessly integrates with a variety of other software systems such as ADP Marketplace, BambooHR, Checkr, Facebook, G Suite, Glassdoor, HRCloud, Indeed, LinkedIn, Microsoft platforms, Monster, Namely, Oracle HCM, RightHire, Sapling, Stack Overflow Talent, Workday, and many more. In addition, they offer an open API for any custom integrations that are required.

Workable Pricing:

The cost of using Workable begins at $129 per job, per month. Additionally, they provide a complimentary 15-day trial period and a demonstration that is available for free.


Greenhouse

The Greenhouse recruiting software was created to assist organizations and staffing agencies in eliminating disorganized and prejudiced hiring methods, and to construct more effective, inclusive teams.

Why We Chose Greenhouse: Our software development team is highly knowledgeable about top recruiting methods and has even put their expertise into writing a book on the topic. Additionally, the software has been adopted by more than 4,000 companies, including well-known brands such as Hubspot, Squarespace, and Wayfair.

Greenhouse Features and Integrations:

Features: With Greenhouse, you have the ability to design a tailored interview scorecard, which guarantees that all recruiters assess candidates in the same manner. This tool allows you to monitor, evaluate, and report on your company's recruitment process, allowing you to create objectives and key performance indicators that can be utilized for future modifications or major projects. Additionally, Greenhouse offers the option to create personalized candidate surveys and receive insightful feedback to enhance your hiring process.

The Greenhouse mobile app, available on both iOS and Android platforms, boasts a vast array of capabilities. This includes a summary of open positions, various stages of the hiring process, and details on candidates. It allows for the review and approval of job applications within the app and also provides mobile interview preparation resources, such as job descriptions, interview questions, and candidate evaluation tools. Candidates can access their profile to view an activity feed, resume, attachments, and any evaluation forms submitted. The interview dashboard provides an overview of upcoming interviews and any outstanding candidate evaluations.

Integrations: Greenhouse seamlessly integrates with over 400 different software programs, including well-known platforms such as BambooHR, Bob, Calendly, Checkr, Deel, Gem, Google Meet, LinkedIn, Microsoft Teams, Real Links, and many others. Additionally, they offer an open API that allows for the creation of custom integrations tailored to specific needs.

Greenhouse Pricing:

Information about the cost for Greenhouse can be obtained by making a request. Additionally, they provide a complimentary trial version.


JazzHR

JazzHR is a highly acclaimed recruitment software that offers a range of tools, including sourcing candidates, enhancing employer image, conducting interviews and assessments, ensuring compliance and reporting, and promoting collaboration in the hiring process. However, to utilize all of these features, you must subscribe to their enterprise plan, which costs $359 per month. Many notable companies, such as TED, Lootcrate, and Clearly, use JazzHR for their recruitment efforts.

Why we chose JazzHR: We chose JazzHR due to its software that enables us to construct and personalize a careers page with our own branding, and we have over a dozen templates to choose from to kick-start the process. If we already have a careers page on our website, we can integrate it with JazzHR to move forward. The platform also helps us source talent through social media and even provides methods for collecting referrals from our followers. Afterwards, we can utilize branded messaging templates and automated communication processes to connect with potential candidates who catch our eye.

JazzHR Features and Integrations:

Features: JazzHR also offers collaborative hiring tools, which is a current trend in recruitment that I support. Essentially, the hiring process often involves contributions from various team members including department heads, HR personnel, and hiring managers. By using software that facilitates communication throughout the hiring process, JazzHR streamlines the process with real-time input options, shared schedules, in-application communication, and task management.

Integrations: JazzHR seamlessly works with a variety of HR technologies, including Google Apps, ZipRecruiter, Salesforce, among others.

JazzHR Pricing:

The cost for using JazzHR begins at $39 per month for three job postings or less. However, I believe the true value of the software can be seen in the Plus plan and higher, starting from $239 per month. They provide a complimentary trial version as well.